Step 4: Confirm the items and the sequence of items in the Minutes displayed.

The user can copy the Proposal content  entered in Agenda to Minutes gist section by clicking the Copy button  , which will replace the existing Minutes Gist content with that of the proposal across all the agenda items. 

Step 5: Where required add new resolutions by entering the key word to identify the resolution you need. If it is not found, scroll to the bottom and click on the ‘>’ button against the ‘customized agenda’ head to create a customized resolution

Please note: You can upload your own defined templates for Board, Committee and Shareholder Meetings’ Minutes, Extracts of Resolution and Circular Resolutions. For steps to upload a template please refer to‘How to upload various templates for Board/Committee Meetings/Shareholder Meetings/Circular Resolutions in BLISS?’

Step 6: Click on ‘Save’ to save the Minutes created.

Step 7: Click here to enter the Meeting Details.

1. Meeting Date- This field is prepopulated with the meeting date filled at Agenda stage.
2. Meeting venue- This field is prepopulated with the Registered Office address filled at the Agenda stage and can be edited accordingly.
   
3. Date of Entry- Enter the date on which the Minutes are finalized; it should be a date on or after the date of meeting.
4. Meeting Start Time - Enter the start time of the meeting.
   
5. Actual Meeting Start Time: Enter the actual start time of the meeting.
6. Meeting End Time - Enter the time at which the meeting concluded.
7. Starting page no. for minute- The user can enter the starting page number of minutes and the system consecutively numbers them.
   
8. Meeting Adjourned - The user can click Y or N, By default, 'N' will be selected. 
9. Meeting End Date- If the Meeting adjourned is set to Y, then this field has to be filled in.
10. Audio/Video Link- Provision to save the link where the file is stored. Please note the video link itself is not stored in BLISS.
11. Date of Chairman Signature- Date on which the Chairperson sings the minutes.
12. Selection of Chairperson- Select one among the directors of the Board, Members of committees and members/directors at the Shareholder Meetings, as the case may be as a Chairperson for that Meeting. 
13. Directors Designation- The Register of Directors is filled then the Designation comes pre-filled with the designation, the user can modify them if required.
14. Add Invitees by adding the Name, Role, email id and Organisation represented for the invitees
15. Select the mode of attendance- Physical presence or through video conference. Default mode is physical presence. If Video Conference is selected, then location from where the Director attended the meeting becomes mandatory. The standard text for mode can also be customised by clicking on the gear icon  in the Presence Type Column.
16. Mark the attendance of Directors who attended the meeting
17. You can remove the Director from the meeting by clicking on  icon.
18. Mark the presence of Company Secretary, Mode of Presence and Location, if applicable. Designation of the Company Secretary can also be customised, as per the requirement. For instance, if the CS is also the designated Compliance Officer, then the designation field can be edited to capture this information. 
19. Add Invitees by adding the Name, Role, Organisation, Email ID, Mode of Presence and Location, if applicable, of the invitees

Screen 2

The attendees of the meeting can be re-sequenced. Click this link to know how:https://cimplyfive.zohodesk.com/portal/en/kb/articles/how-to-arrange-re-arrange-the-sequence-of-attendees-to-a-meeting-14-9-2022

Step 10: Click on Final to finalize the Minutes created. 

Step 11: Re-confirm the meeting details and click on Final.