How to create a Notice/Agenda for Board/Sub-Committee Meeting in BLISS
Step 1: When you log into BLISS, you will land on your portfolio page, as shown below. Click on the company for which you want to create the Agenda.
Step 2: Click Agenda
Step 3 : A drop down menu with 3 categories of meeting will be displayed- Board Meeting, Sub-committee meeting and Shareholder meeting. Select the preferred option by clicking on it.
Step 4: Once you select the type of meeting in the next screen you have a ready to use Agenda templates with Pre-Populated Agenda items.
The Agenda for meetings is pre-populated with the agenda items as required by the Secretarial Standards and/or the Companies Act, 2013.
Step 5: Choose the required new agenda items from the pre-drafted library using this Search option by entering the key words –like KMP appointment, share allotment or opening a bank account, as the case maybe.
Step 6: Once an Agenda item is chosen, click on the ‘>’ button against the required agenda item from the left-hand side of the screen. Fix the position of the item by specifying the Item Number and click on ‘set’ as shown below.
Please note: The user defined template is available for Board and Sub-Committee Meetings. If the User defined templates are used, then the formatting settings done in the Company Settings page will not be applied. For steps to upload a template please refer to ‘How to upload various templates for Board/Committee Meetings/Shareholder Meetings/Circular Resolutions in BLISS?’
Step 7 : Check the prefilled Serial No. for the Meeting and make changes if required and Click Save.
Step 8: Click Meetings details.
Step 9: Fill in the information required like Meeting venue, Notice Publish Date, Meeting Date, Meeting start time, Conference facility available
Please note, If the time gap between the Agenda Notice Date and the Meeting Date is less than 7 days then BLISS will ask you to confirm if the meeting to be titled as “Meeting called at Shorter Notice”. With two options ‘cancel’ or ‘ok’
- If clicked cancel- You can change the Meeting dates
- If clicked ok- Your Agenda gets created with Meeting called at shorter notice as the title
Step 10: Where required you can click on ‘Add Invitee’ button by adding Invitee Name, Role, Name of Organization Represented and email id.
Note: Make sure the email ID of the invitee entered here matches with the one in User Rights, in case the invitee is granted access to view the documents using BLISS Web Login for Invitees or our Board App, BLISSDOCS
Step 11: After filling all the details Click Save.
Please note the Directors name appear from Company Profile and Register of Directors and KMP. If any discrepancy check Register of Directors and KMP.
You can click on the 
button to upload up to 50 different pdf files of 10 MB each against each agenda item as attachments. On doing so a success message appears for the upload of files. Once uploaded, the color of the icon will change from 
to 
.The grey indicates that there is a document attached to the item.
When attachments are uploaded against an agenda item, the option “Attached as Annexure” in the 
icon will get selected automatically. In case you don’t want the uploaded attachments to form part of the agenda document, click on the 
icon and change it to “Will be tabled at the meeting”.
You can also re-arrange the attachments in any order after upload by dragging them up or down to the desired position as shown below:
Step 12: The draft of Notice/Agenda is ready. You can view the draft notice by clicking on Notice annotation button and to view draft Agenda by either clicking on Word/Pdf Icon OR Agenda annotation button.
Note: You can view the annotated version (containing the public comments made by the secretarial team/director) of the document as it were to appear in the output/to the Director, as an alternative to downloading the pdf or word version of the Agenda.
The Notice/Agenda will appear in a new window of your browser adhering to the template uploaded. As and when you make changes to the content, you can also keep refreshing the tab in which the annotator has opened so that you will be able to view the updated notice/agenda.
Step 13: If user defined template is uploaded for notice/agenda, then on clicking the Pdf Print button the Module as shown in below screen would appear. Select appropriate print options and click on Print., Agenda titles will also be available as bookmarks in the PDF file. Click ‘Print’ to download Notice/Agenda PDF file or both.
The various options will get enabled in Print icon, only when the Notice Template is available in Manage Templates. To know more on Templates click the link below:
Step 14: After the draft of the document is circulated and confirmed. Click on Final, reconfirm the Meeting Details and the Agenda gets finalized.
Step 15: On clicking Final, the list of users who would be intimated on finalizing the Agenda/Minutes will be displayed in the confirmation screen.
Agenda created in BLISS has three modes Save, Final and Archive. You cannot modify an agenda after archiving it.