How to create a Notice/Agenda for a Shareholder Meeting in BLISS

How to create a Notice/Agenda for a Shareholder Meeting in BLISS

Step 1: When you log into BLISS, you will land on your portfolio page, as shown below. Click on the company for which you want to create the Shareholder Meeting notice.


Step 2: Click Agenda


Step 3: A drop down menu with 3 categories of meeting will be displayed- Board Meeting, Sub-committee meeting and Shareholder meeting. Mouse over on Shareholder meeting Sub-category – Extra-Ordinary Meeting and Annual General Meeting appears. Select the preferred meeting option by clicking on it.


Step 4: Once you select the type of meeting in the next screen you have a ready to use Agenda templates with Pre-Populated Agenda items in case of Annual General Meeting and a screen without any selected agenda item in case of Extra-Ordinary General Meeting.

Annual General Meeting:



The Agenda for meetings is pre-populated with the agenda items as required by the Secretarial Standards and/or the Companies Act, 2013.
Extra-Ordinary General Meeting:


Step 5: Choose the required new agenda items from the pre-drafted library using this Search option by entering the key words –like KMP appointment, approving accounts etc., as the case maybe.


Please note: The user defined template is available for Shareholder Meetings. If the User defined templates are used then the formatting settings done in the Company Settings page will not be applied. For steps to upload a template please refer to ‘How to upload various templates for Board/Committee Meetings/Shareholder Meetings/Circular Resolutions in BLISS?’
Step 6: Once an Agenda item is chosen, click on the ‘>’ button against the required agenda item from the left-hand side of the screen. Fix the position of the item by specifying the Item Number and click on ‘set’ as shown below.



Step 7: Check the pre-filled Serial No. for the Meeting and make changes if required and Click Save.




Step 8: Please select “Ok” on confirmation pop-up box.



Step 9: Click Meetings details.




Step 10: Fill in the information required like Meeting venue, Agenda Notice Date, Meeting Date, Meeting start time, Conference facility available, Name of Members and click Save.




  1. Meeting Venue - The Registered office of the Company comes pre-filled as the default venue, you can edit as per your requirements.
  2. Agenda Notice Date- It is the Date of Notice.
  3. Start Time- This is the time when the meeting shall start.
  4. Meeting Date- This is the date on which the meeting will take place.
  5. Conference Available- This check box when selected, it would ask for the Conference number and the video link for the meeting.
  6. Add Member- Names of Members will appear here if the Register of Members is updated. If not updated then, the names of members can be manually entered. Please note that, BLISS does not allow to save the meeting details unless at least 2 members are added.
  7. Add Invitees- Invitees added under ‘Permanent Invitees’ Tab will show up here. Users can also manually add the Invitee Name, Role, Name of Organization Represented which are mandated by Secretarial Standards, either in Agenda or Minutes stage. 
  8. Save- This saves the details entered under the Meeting Details page.

Please note, If the time gap between the Agenda Notice Date and the Meeting Date is less than 21 days then BLISS will ask you if you want to get a shorter notice consent from shareholders. With ‘N’ as default selection (indicating that Shorter Notice consent should not get generated along with Meeting Notice but the user can click on ‘N’ to make it ‘Y’ and the downloaded Notice file shall also contain Shorter Notice Consent in the last. And Click on ‘Ok’.


  1.       If clicked Cancel- You can change the Meeting dates
  2.       If clicked Ok- Notice and its meeting details gets saved

The shorter Notice consent document will be generated based on the members updated in the Register of Members- MGT-2. If the Register of Members is completely updated, the below mentioned details gets automatically prefilled otherwise fill in the details of members, as required and Click on the submit button.


Step 11: The draft of Agenda is ready. You can view the draft by either clicking on Word or PDF Icon



Step 12: The Print option will generate the Notice/Agenda and Shorter Notice consent documents if the meeting is conducted at shorter Notice. The mailing option and modes of saving the document-Draft/Final/Archive-are same as that of the Board and Sub-Committee Agenda.


Agenda created in BLISS has three modes Save, Final and Archive. On Archiving an Agenda, you cannot modify it post that